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Special Educational Needs Policy

March 2016 


This policy provides information and guidance for parents, teachers, teaching assistants, non-teaching staff and Governors on our approach to the provision and additional support required by the SEN Code of Practice 2014 for children with Special Educational Needs. The Code of Practice reflects the changes introduced by the Children and Families Act 2014.

The Code of Practice covers 0-25 age range and includes guidance relating to disabled children and young people as well as those with SEN.

Definition of Special Educational Needs (SEN)

Children have special educational needs if they have a learning difficulty or disability which calls for special educational provision to be made for them.

Children have a learning difficulty or disability if they:-

  1. Have a significantly greater difficulty in learning than the majority of the children of the same age; or
  2. Have a disability which prevents or hinders them from making use of educational facilities of a kind generally provided for others of the same age in mainstream schools.

From 2009 it became law for every new Special Educational Needs Coordinator (SENCo) in a mainstream school to gain the Master's level National Award for SEN Coordination. Our SENCo successfully achieved this qualification in November 2014.

We are committed to keep up to date with current legislation and continue to train our staff in all areas of SEN so that we can meet the needs of all pupils.

SEN Provision

High quality teaching that is differentiated and personalised will meet the individual needs of the majority of children and young people. Some children and young people need educational provision that is additional to or different from this. This is special educational provision under Section 21 of the Children and Families Act 2014. Schools must use their best endeavours to ensure that such provision is made for those who need it. Special educational provision is underpinned by high quality teaching and is compromised by anything less.

If a child is considered to have a Special Educational Need, we will always require the consent from their parents or carers. Once agreed we will make reasonable adjustments to teaching so that the child will be able to fully access the Early Years Foundation Stage or National Curriculum.

This will be achieved by:-

  • Carefully adapting teaching and learning to a child’s specific need.
  • Creating targets for children to work towards, to allow them to access the curriculum.
  • Creating a Provision Map to highlight the targets set and working with this daily, assessing and reviewing appropriately.
  • Carrying out all SEN provision that has been agreed with parents/carers, SENCo and Head Teacher.
  • Informing the SENCo of children who may require additional support.
  • Contacting outside agencies when additional specialist support is necessary and carry out all targets and strategies that have been implemented by outside agencies.
  • Involving the child in decision making about their special education provision.
  • Working in partnership with parents/carers, valuing their views and contributions and keeping them fully involved in their child’s education.


Partnership with Parents and Carers

Local authorities must ensure that children, their parents and young people are involved in discussions and decisions about their individual support and about local provision.


This will be achieved by:-

  • The class teacher is the initial point of contact for responding to parental concerns.
  • The SENCo will be available for meetings with parents and carers who have concerns about pupil progress or about the support their child or they are receiving. At these meetings the SENCo will record parent views and will inform parents of the level of support they are receiving.
  • Parents and carers will always be consulted if a child is identified as having Special Educational Needs and may be involved in devising strategies for their child.
  • Parents and carers will be asked for their consent for any involvement by medical or other outside agencies.
  • Parents and carers will be invited to meet with class teacher three times a year. The views of the child will be sort in preparation for these meetings and a record will be kept and given to the child’s parents and carers.


Identification for stages of SEN

School Action/School Action Plus

School Action and School Action Plus have been replaced with a graduated response and single category.  This will not affect the support that children receive.



Statements have been replaced by Education Health Care Plans (EHCP).  In cases where needs are exceptional, the school, parents/carers may request that the Local Authority make a statutory assessment of education and health needs and consider whether or not to issue an EHCP. If an EHCP is issued the Local Authority may consider the child to require specialist provision for their education.  The parents/carers views will always be part of this decision making process.


Provision Mapping


A Provision Map will be drawn up collaboratively by the SENCo, class teacher and teaching assistant (TA). It will consist of achievable targets that are specific to the child’s needs. The progress of pupils identified as requiring additional support will be closely monitored by the class teacher and TA and targets will be worked on throughout the week. Termly reviews of targets and progress will then take place.


In-School Review

Any pupil whose progress gives cause for concern will be discussed at the In-School Review. This is a bi-termly meeting with outside agencies who will discuss these children and appropriate ways forward will be suggested.

Assessment Procedures

To assist the school in identifying children with SEN and for monitoring progress there are a variety of assessment procedures in place.

  • Progress of pupils on the SEN register is monitored regularly through teacher assessment of pupils work and their Provision Map’s throughout the year. If a teacher feels a pupil’s progress gives cause for concern they may discuss it with a senior teacher, SENCo or parent.
  • The SENCo may use other tests to assess a pupil’s needs, when it is felt necessary and can approach external agencies for help.


Responsibility for SEN

  • The class teacher shows provision for all SEN children in their planning through careful differentiation. Their classroom management ensures that resources such as people, time and materials are used efficiently so that children with SEN can access the National Curriculum.
  • All adults supporting SEN children are involved in the review of Provision Map’s. Records are kept of the work done with the children. Their records are essential when Provision Map’s are reviewed.
  • Class teachers have responsibility for all children in their class.
  • Provision for some children will involve other agencies. This is coordinated through the SENCo in discussion with the class teacher. It is the class teacher’s responsibility to implement any specialist programme that has been given to a child in their class.
  • When a child has an EHCP the SENCo works closely with all the professionals involved. EHCPs are also reviewed annually by all concerned including the pupil, parents/carers and SENCo.
  • The Head Teacher has overall responsibility for all the children in his care.


SENCo Responsibilities

The SENCo is responsible for coordinating the day-to-day provision of education for children with special educational needs.

  • The day-to-day operation of SEN Policy.
  • Monitoring the movement of children within the SEN system in school.
  • Coordinating provision for children with special needs, including time-tabling support.
  • Allocating resources for children with SEN.
  • Maintaining the school database and overseeing record keeping for children with SEN.
  • Contributing to the in-service training of staff.
  • Liaising with and advising staff and parents/carers.
  • Liaising with external agencies.
  • Organising In-School Reviews, EHCP monitoring and other multi agency meetings.
  • Maintaining records for SEN children and passing them on when pupils leave.
  • Reporting to Head Teacher and Governors.
  • Gaining further knowledge skill through attending courses.
  • Evaluating and facilitating the implementation of new initiatives in consultation with the Head Teacher and Governors.
  • Reviewing and updating the SEN policy in consultation with staff and Governors.

Role of Governors

The governing body has due regard to the Code of Practice when carrying out its duties toward all pupils with SEN. The Governors are kept informed and consider the overall provision and development for children with SEN. The Head Teacher and Governors review SEN expenditure annually through the budget setting process. The SENCo’s report to the governing body includes an SEN Update.

There is an identified Governor with the responsibility for overseeing the schools provision for pupils with SEN, who meets regularly with the SENCo for an update on the latest developments.  The SEN Governor ensures that all Governors are aware of the schools SEN provision, including the deployment of funding, equipment and personnel. The Governors ensure that the policy for special educational needs is regularly reviewed.