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Freedom of Information Policy

Model publication scheme

 

Freedom of Information Act

 

This model publication scheme has been prepared and approved by the Information Commissioner.  It has been adopted without modification by Walderslade Primary School and will be valid until further notice.

 

This publication scheme commits the school to make information available to the public as part of its normal business activities.  The information covered is included in the classes of information mentioned below, where this information is held by the school.  Additional assistance is provided to the definition of these classes in sector specific guidance manuals issued by the Information Commissioner.

 

The scheme commits the school:

  • To proactively publish or otherwise make available as a matter of routine, information, including environmental information, which is held by the school and falls within the classifications below.

  • To specify the information which is held by the school and falls within the classifications below.

  • To proactively publish or otherwise make available as a matter of routine, information in line with the statements contained within this scheme.

  • To produce and publish the methods by which the specific information is made routinely available so that it can be easily identified and accessed by members of the public.

  • To review and update on a regular basis the information the school makes available under this scheme.

  • To produce a schedule of any fees charged for access to information which is made proactively available.

  • To make this publication scheme available to the public.

  • To publish any dataset held by the school that has been requested, and any updated versions it holds, unless the school is satisfied that it is not appropriate to do so; to publish the dataset, where reasonably practicable, in an electronic form that is capable of re-use; and, if any information in the dataset is a relevant copyright work and the school is the only owner, to make the information available for re-use under a specified licence. The term ‘dataset’is defined in section 11(5) of the Freedom of Information Act. The terms ‘relevant copyright work’and ‘specified licence’are defined in section 19(8) of that Act.

     

    Classes of information

     

    Who we are and what we do

    Organisational information, locations and contacts, constitutional and legal governance.

     

    What we spend and how we spend it

    Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts.

     

    What our priorities are and how we are doing

    Strategy and performance information, plans, assessments, inspections and reviews.

     

    How we make decisions

    Policy proposals and decisions. Decision making processes, internal criteria and procedures, consultations.

     

    Our policies and procedures

    Current written protocols for delivering our functions and responsibilities.

     

    Lists and registers

    Information held in registers required by law and other lists and registers relating to the functions of the school.

     

    The services we offer

    Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered.

    The classes of information will not generally include:

  • Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise properly considered to be protected from disclosure.

  • Information in draft form.

  • Information that is no longer readily available as it is contained in files that have been placed in archive storage, or is difficult to access for similar reasons.

     

    The Annex indicatesthe information which is required to be published and how it can be obtained.

     

    Where it is within the capability of theschool, information will be provided on its website. Where it is impracticable to make information available on its website or when an individual does not wish to access the information by the website, the school will indicate how information can be obtained by other means and provide it by those means.

     

    In exceptional circumstances some information may be available only by viewing in person. Where this manner is specified, contact details will be provided. An appointment to view the information will be arranged within a reasonable timescale.

     

    Information will be provided in the language in which it is held or in such other language that is legally required. Where the school is legally required to translate any information, it will do so.

    Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information in accordance with this scheme.

    The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public. Charges made by the school for routinely published material will be justified and transparent and kept to a minimum.

     

    Material which is published and accessed on a website will be provided free of charge.

    Charges may be made for information subject to a charging regime specified by Parliament.

    Charges may be made for actual disbursements incurred such as:

  • photocopying

  • postage and packaging

  • the costs directly incurred as a result of viewing information

     

    Charges may also be made for information provided under this scheme where they are legally authorised, they are in all the circumstances, including the general principles of the right of access to information held by public authorities, justified and are in accordance with a published schedule or schedules of fees which is readily available to the public.

     

    Charges may also be made for making datasets (or parts of datasets) that are relevant copyright works available for re-use. These charges will be in accordance with either regulations made under section 11B of the Freedom of Information Act or other enactments.

     

    If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information.

    Information held by the school that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.

 

 

Annex

 

This Annex indicates the required information for each of the ‘Classes of Information’listed in the main provision, and either provide details of where such data has been published, or the contact details of who can provide the information.

 

  1. Who we are and what we do

    Only current information will be provided.

     

Information type

Where Found

Instrument of Government

School Office files

School prospectus

School web-site

Outline of curriculum

School prospectus

Governing Body

School web-site/prospectus

 School session times

School web-site/prospectus

Term dates and holidays

School web-site

Location and contact data

School web-site

 

  1. What we spend and how we spend it

Financial information for the current and previous two financial years will be available.

 

Information Type

Where Found

Annual budget plan

Contact the School Office for the budget plan and any expenditure on items over £5000

Pupil premium funding

School web-site

Capital funding

Contact the School Office

Financial audit reports

Contact Medway Local Authority

Procurement and contracts

School web-site for the Finance policy and procedures.

Contact the School Office for any“let”contract details

Pay policy

School Office file

Senior Staff allowances and expenses

Contact the School Office for details

Staff pay and grading

The organisational structure is contained in the prospectus and also shown separately on the school web-site.

Contact the School Office for staff salary bands.

Governors allowances

School Office file for the Policy

 

 

 

  1. What our priorities are and how we are doing

Only current information will be provided.

 

Information Type

Where Found

Performance data supplied to the government

Link provided from the school web-site to both the DFE and Ofsted web-sites.

Latest Ofsted report

Link provided from the school web-site

Performance management information

School Office file for the Policy

School’s future plans

Consultations will be on the school web-site

Approved FGB meeting minutes are available by contacting the School Office

Safeguarding and child protection

School Office file for policy

 

 

 

  1. How we make decisions

Information for the current and previous three years will be available.

 

Information Type

Where Found

Admission policy

School web-site has the Admissions policy for the Nursery.

Application numbers and the number of successful applicants can be found in the published FGB minutes or by contacting the School Office.

The school web-site has a link to the primary school admissions information section of Medway Local Authority web-site

Minutes of meetings of the Governing Body

Approved minutes of meetings are available by contacting the School Office

 

 

 

  1. Our policies and procedures

Only current information in this class will be available.

 

Information Type

Where Found

School policies and other documents

All policies required by the DFE can be found in the school office files

Records management and personal data policies

Data protection policy can be found on the school web-site.

For information security, record retention, destruction and archive policies contact the School Office.

Equality and diversity

School web-site has the Equal Opportunities policy

Policies and procedures for recruitment of staff

The Staff Recruitment policy can be found in the school office files.

The school web-site shows current vacancies at the school.

The Medway Local Authority web-site also contains a list of vacancies including those at the school.

Charging regimes and policies

School web-site has the policy

 

 

 

  1. Lists and registers

Only current maintained lists and registers will be available.

 

Information Type

Where Found

Curriculum circulars and statutory instruments

Contact the School Office for details

Disclosure log

A log showing information provided as part of a FOI request is kept in the School Office

Asset register

Contact the School Office for details

 

 

  1. The services we offer

Only information not included in the previous ‘Classes’will be available.

 

Information Type

Where Found

Extra curricular activities

Contact the School Office

Out of school clubs

Contact the School Office as these vary dependent on the term

School publications

Contact the School Office

Services for which school can charge

Contact the School Office.

The Charging policy can be found on the school web-site

Leaflets, booklets and newsletters

Contact the School Office